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Policies

If you have any questions regarding the policies listed below, please contact the Global Education Office.

Release/Waiver

Every student who participates in a GEO-sponsored abroad program must (digitally) sign the Program Release Form (Statement of Responsibility, Release of Liability, and Agreement to Participate in a Vanderbilt University International Student Program). The form will be delivered to your GEO account after you have been approved to study on the program.

Program Withdrawal

If you must withdraw from your selected study abroad program after you have been accepted, your withdrawal will be governed by the Commitment and Withdrawal Instructions and Policy or by the Maymester Commitment and Withdrawal Policy, depending on the type of program to which you are applying.

Billing Policies and Procedures

  1. Study Abroad Billing: Maymester, summer and semester terms are all billed for tuition, a study abroad administrative fee, and a study abroad program fee.

    Maymester and Summer Faculty-Led Program Billing
    Registration and billing for faculty-led programming is primarily handled by the college offering the course. Vanderbilt students who participate in a faculty-led program for direct credit will be billed for the following:

    1. Vanderbilt Tuition equivalent to summer hours of credit earned
    2. Program Fee (this covers housing and administrative costs abroad)
    3. Study Abroad Administrative Fee

    Summer Billing
    Vanderbilt students who participate in a GEO summer program for direct credit will be billed for the following:

    1. Vanderbilt Tuition equivalent to summer hours of credit earned
    2. Program Fee
    3. Study Abroad Administrative Fee

    Semester Billing
    Vanderbilt students who participate in a GEO semester program for direct credit will be billed for the following:

    1. Vanderbilt Tuition
    2. Program Fee
    3. Study Abroad Administrative Fee

Most semester programs include housing, the cost of which is included in the fees listed on the fee sheet. Financial aid and most scholarships for semester study will be applied to the cost of the semester abroad.

You can find costs for all programs on these pages:

Semester program fees
Summer program fees

If you have specific questions about your student account, please consult with the Office of Student Accounts.

Student Records

Vanderbilt and GEO staff are precluded from giving out private information regarding students, including grades, student status, and health details, according to the Family Educational Rights and Privacy Act (FERPA).

GeoBlue Health Insurance Policy

All students who study abroad on Vanderbilt-approved programs are automatically enrolled in the GeoBlue (formerly HTH Worldwide) health plan. This coverage is mandatory and cannot be waived, and the cost is included in the study abroad administrative fee. Some of Vanderbilt's partners, such as CIEE or IFSA-Butler, may provide additional insurance for the duration of their study abroad programs, and some institutions or countries may require that students independently purchase additional insurance. More information about GeoBlue coverage.

Housing Abroad Policy

Housing arrangements for students enrolled in direct-credit study abroad programs vary according to the local provider. Vanderbilt requires students to reside in program-provided housing where available, for issues of program design, safety and security. Most direct-credit programs offer such arrangements, and many offer several options from which to choose. Students enrolled in Vanderbilt-approved programs may seek independent living arrangements only where program-provided housing is unavailable.