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Travel Registration

This page is designed to assist Vanderbilt students to understand university requirements as they plan their travel abroad. Whether traveling on Global Education Office (GEO) or Maymester programs, other Vanderbilt-sponsored activities, or on your own, you should review the following information about travel registration and international health insurance to make sure you are prepared to travel. At a minimum, be sure to locate your travel on the flowchart and check out the resources linked at the bottom of the page.

What is travel registration?

Vanderbilt University works with International SOS (ISOS) to provide global assistance to its travelers overseas. By registering their Vanderbilt-related travel with ISOS, students can be located quickly in an emergency and ISOS can provide medical and security updates. For more information about Vanderbilt travel registration, see the Student International Travel Policy.

What is international health insurance?

Vanderbilt University and HTH Worldwide insurance offer short-term international health insurance to any Vanderbilt student or employee going abroad for educational purposes. Insurance can be purchased by the week or the month. Students who are studying abroad through the Global Education Office will be automatically enrolled in HTH.

Do I need to register my travel and/or enroll in international health insurance?

Whether and how you register your international travel and/or enroll in international health insurance will depend on the sort of program you are participating in:

On a GEO or Maymester program (Undergraduate students only)
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On other Vanderbilt-sponsored activities
(Undergraduate and graduate students)
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Independently, on non-Vanderbilt sponsored activities
(Undergraduate and graduate students)
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I am a student traveling...
I am a student traveling...
Is your country of travel on VU's restricted regions list?
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If you wish to travel to a country on the restricted regions list, you must submit a Request for Exception to Travel to the Study Abroad Risk Assessment Committee (SARAC)
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You are required to register your travel with ISOS and enroll in HTH international health insurance at least 2 weeks prior to departure
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Read and sign the release of liability form and return to your departmental administrative officer or trip organizer
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We strongly encourage all students to go to Student Health 
for a travel consultation well 
in advance of travel
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Yes
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No
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We strongly encourage all students to go to Student Health 
for a travel consultation well 
in advance of travel
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We strongly encourage all students to go to Student Health 
for a travel consultation well
 in advance of travel
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You do not register with ISOS. We encourage you to register your travel with your home country's embassy abroad. US citizens will register with the STEP program
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Includes personal travel, service trips unaffiliated with a Vanderbilt organization, etc.
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Includes
all programs offered through the Global Education Office
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Includes research trips, conferences, study abroad through leave of absence, student organization trips, etc.
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Instructions for registration will be provided via your GEO account
 
 
 
You will be automatically registered with
ISOS and HTH 
 
 
 
Also register your flight information and any additional trips you take while you are studying abroad with ISOS
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Register your travel with your home country's embassy abroad. US citizens will register with the US Department of State's Smart Traveler Enrollment Program (STEP).
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Register your travel with your home country's embassy abroad. US citizens will register with the US Department of State's Smart Traveler Enrollment Program (STEP).
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Questions?
Contact the office of Global Support Services
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Questions?
Contact the office of Global Support Services
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Additional Resources

Travel Registration

International SOS

Governmental

Preparation

Visas

  • Companies that can assist you with visa information and applications: CIBTvisas, Travisa